7. Human Resources

7.1 Employee Onboarding

Purpose

The Employee Onboarding SOP at Ossa Studio outlines the process for integrating new team members, including first-week tasks, key document reviews and acknowledgements, and an introduction to the company’s core values. It also covers essential tools, communication channels, file management, meeting routines, and office resources, ensuring new employees quickly adapt and align with the studio’s culture, processes, and operations.

Employee Onboarding

Welcome! We're happy you're here.
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✅ Your First Week Tasks

Make sure to complete these tasks before the end of the week:

  • Complete Gusto Onboarding.
  • Review the Employee Manual (240821_Ossa Studio Employee Manual.pdf).
  • Sign and return the Employee Manual Acknowledgement (Employee Manual Acknowledgement.pdf).
  • Sign and return the Confidentiality Agreement Form (Confidentiality Agreement.pdf).


🌟 Our Core Values

  • Clear Communication – We speak with honesty, transparency, and purpose, ensuring that every voice is heard and understood.
  • Integrity – We stand by our principles, doing what is right and keeping our promises, no matter the challenge.
  • Relentless Efficiency – We maximize our time and resources, striving to deliver excellence with precision and focus.
  • Deep Respect – We honor and uplift others, embracing diverse perspectives and finding strength in our differences.
  • Continuous Growth – We are committed to lifelong learning, constantly evolving, sharing knowledge, and striving for greatness.
  • Bold Confidence – We trust in our abilities and the strength of our team, tackling challenges with courage and determination.


🖥 Technology Stack

Business Tools

  • Google Workspace – Email and calendar
  • Microsoft Office
  • Powertoys – Windows tools
  • Slack – Office communication
  • Monograph – Timesheets (submit every Friday)
  • Google Earth Pro Desktop

Architecture Tools

  • Revit 2026
  • SketchUp – 3D modeling
  • AutoCAD – Viewer installed, full versions as needed
  • Bluebeam Revu – PDF management
  • Enscape – Rendering
  • Upcodes – Building code research

Cloud Storage

  • Egnyte – Z: Drive for all files
  • Lucid Link – L: Drive for Revit Central Files only

Graphic Design Tools

  • Photoshop
  • Illustrator
  • InDesign

Computer

  • Lenovo Vantage – Run updates every month


📺 Channels to Join

Make sure you are added to the Ossa Studio Slack group.
Join Ossa Studio Slack Group


🏢 Our Office

  • Address: 4539 Hedgemore St, Suite 101, Charlotte, NC 28209
  • Building Access: Alta Open App
  • Conference Room Reservation: SuperSaaS


📂 Office Filing System

  • Egnyte Drive (Z:)
    • Private → Private folder
    • Shared
      • 1 - Operations
      • 2 - Marketing
      • 3 - Projects
  • Lucid Link Drive (L:)
  • Project Folder Structure: 240905_Folders Structure.pdf
  • Standard File Naming Convention: YYMMDD_File Name → Example: 240903_File Name
  • Sharing files via Egnyte:
    • Right-click a folder or file
    • Select Share → Copy link (default options)
    • Paste the link in your email


❤️ Branding

  • Website: www.ossastudio.com
  • Instagram: @ossa_studio
  • Logos: Z:\Shared\2 - Marketing\2.4 - Branding\2.4a - Logos
  • Fonts: Helvetica | Z:\Shared\2 - Marketing\2.4 - Branding\2.5h - Fonts


📝 Meetings

  • Weekly Team Meeting – Mondays at 10:00 AM
  • Monthly Team Lunch – Last Friday of each month
  • Quarterly Planning Meeting – End of each quarter


💻 Revit

  • Worksharing: Lucid Link is used for Revit Worksharing
  • Local Files: Default location
  • File Naming Convention for Central Files: Project Number_Project Name
  • Families Location: Z:\Shared\1 - Operations\1.2 - Technology\1.2b - Software\Revit\b - Families

Tools